About Us: PAW SU General Information
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Service Unit Director (SUD):
Kaye Jividen
512 922 2232
sud@pawserviceunit.org
Membership Development Executive (MDE):
Chandi Wagner
512 490 2331
chandiw@gsctx.org
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Council name: Girl Scouts of Central Texas Council (GS-CTx)
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Bank Accounts: all existing troop accounts must have a new signature card. You will need to change the name of the Council on your accounts. Don’t include your program age level. The account and your checks should read:
Girl Scouts of Central Texas Council
Troop #
As a troop, when you receive checks from anyone for payment of events, product sales, camping, you should deposit those checks within 10 days of receipt. Checks that are older than 90 days are usually void and aren’t accepted by the originating bank. Please be cognizant and deposit all checks in a timely manner.
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Sponsorship forms: If your troop meets in a place other than your house, please fill out a troop sponsorship form with signatures from the sponsor and your troop.
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Walmart tax-exempt cards: Walmart has requested that we (PAW SU Troops) do not all sign up for a tax-exempt card. Walmart has provided the SU with 4 tax-exempt cards. When you need one, please call ahead and you can sign one out.
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Financial Reports: Each troop is required to turn-in a financial report at the end of the school year – due May 31st. If your troop would like to participate in selling Fall Products, Cookie Sales or a Troop Money-Earning fundraiser, a financial report must have been turned in for the previous year. Two copies of the financial report are required, one for the SU and one for Council. Don’t forget to attach a copy of the troop’s bank account statement.
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Volunteer Applications / CBC: Council has adopted a form from one of the other councils. Reminder - CBCs must be completed every 3 years. Instead of using the old green CBC forms, please start using the ‘Volunteer Application’ which includes the CBC. Over the next two months, we will be reviewing everyone’s CBC record in E-Council and will send out an email to you if anyone in your troop needs to fill one out.
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Troop Financial Sponsorships: Each troop may have one financial sponsorship of $500.00 per year. Any financial sponsorship after the first $500.00 is split 50/50 with Council. Make sure you fill out the proper forms and turn in the information to Council.
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Financial Hardship: The service unit has implemented a Financial Hardship Committee. If you have a girl that cannot attend a service unit event due to a financial hardship, please let us know. The committee will meet and determine how much financial help the service unit can provide. This fund will utilize money from troops that have disbanded and abandoned their bank accounts.
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Events: SU Event Director – Holly Taylor
The SU will continue to pay for Event Badges.
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SU Events: If you have signed up to plan and/or lead a SU Event this year, you will need to advertise your event at least 60 days in advance. Plan on sharing the details of the Event at least 2 SU meetings before the Event.
To save everyone time, the SU has created a universal registration form. All you will need to do is create the flyer and plan the event. Information on the event will be uploaded on to the Yahoo Group and our SU website.
Registrations may be turned in by hand delivery at the SU meeting, delivered to the Event Coordinators address or mailed in. The SU has a post office box that all Event Registrations may be mailed to. Please include this information on your flyer. The mailing address is P.O. Box 1337, Pflugerville, 78691-1337.
All checks, cash money and cookie credit information must be turned over to the Event Director, SUD or Treasurer for deposit within 10 days of receipt. In order for you to receive reimbursement for your event, all checks, cash and cookie credit information must be turned in.
After the Event you will have 5 days in which to submit a request for reimbursement(s), an event financial report and an event ethnicity report.
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Troop Events: Any time two or more troops get together away from their normal meeting place for an activity, camping, etc – it is an event. The proper forms must be filled out and submitted to the SU Event Director Holly Taylor within 3 days of the event. You will need to submit an Ethnicity breakdown and an Even Financial report.
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Communications: Yahoo Group and website
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Monthly Troop Reports are due to the SUD by the last day of the month. She must have them turned in to the MDE by the 3rd of the next month.
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Field Trips; Overnights; Camping: As a troop when you are traveling away from your normal meeting place there may be forms that you are required to turn. Please refer to the list below to determine what forms and documentation must turned in to your SUD for approval 30 days prior to the travel.
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Field trips – if you are traveling more than 50 miles from your meeting place you will need to submit:
- Field trip form
- Troop Roster with Emergency contact information
- Copy of 1st Aid; CPR; & OCC cards
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Overnights – if you are having an overnight (1 night – no campfire) you will need to submit:
- Overnight form
- Troop Roster with Emergency contact information
- Copy of 1st Aid; CPR; & OCC cards
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Camping – if you are going on a camping trip with your trip you will need to submit:
- Overnight form
- Troop Roster with Emergency contact information
- Copy of 1st Aid; CPR; CCC cards
- Copy of TCC card - if you are going for more than 2 days
Note: BOOT, SCOOT & BOOGIE have been renamed to OCC, CCC & TCC. You will NOT need to re-take these courses.
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Disbanding troops: If your troop decides to disband, please let the SUD know. There are steps that must be taken in order to disband. She’ll need:
- a list of girls who were still with the troop when you disbanded;
- the bank account must be closed;
- any money left over needs to be turned over to the SU for disbursement. The troop money will be held in a suspense account for 6 months or until a girl from the troop re-registers with a new troop. A percentage of the troop money will be disbursed to the new troop. If none of the girls re-register, then the money will be moved into the ‘Financial Hardship’ account.
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Upcoming Events [more]
| 05.2012 - | | Bridging Ceremony (Date TBD) |  |
| 05.21.2012 - | | Troop 1912 | |
| 06.05-07.2012 - | | Twilight Camp | |
| 06.2012 - | | 2012 Rock the Mall – WDC trip | |
| 07.2012 - | | Girl Scout Day at 6 Flags (Date TBD) | |
Service Unit News [more]
Pause for PAW Be sure to catch up on the latest PAW news from our SUD!
Visit Scout Mom.net for great leader resources!
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